doc/manual/LedgerSMB-manual.out



\BOOKMARK [0][-]{part.1}{I Ledger-SMB and Business Processes}{}
\BOOKMARK [1][-]{section.1}{Introduction to Ledger-SMB}{part.1}
\BOOKMARK [2][-]{subsection.1.1}{Why Ledger-SMB}{section.1}
\BOOKMARK [3][-]{subsubsection.1.1.1}{Advantages of Ledger-SMB}{subsection.1.1}
\BOOKMARK [3][-]{subsubsection.1.1.2}{Key Features}{subsection.1.1}
\BOOKMARK [2][-]{subsection.1.2}{Limitations of Ledger-SMB}{section.1}
\BOOKMARK [2][-]{subsection.1.3}{System Requirements of Ledger-SMB}{section.1}
\BOOKMARK [1][-]{section.2}{User Account and Database Administration Basics}{part.1}
\BOOKMARK [2][-]{subsection.2.1}{Companies and Datasets}{section.2}
\BOOKMARK [2][-]{subsection.2.2}{How to Create a User}{section.2}
\BOOKMARK [2][-]{subsection.2.3}{Permissions}{section.2}
\BOOKMARK [2][-]{subsection.2.4}{User Account Types}{section.2}
\BOOKMARK [2][-]{subsection.2.5}{Other Features}{section.2}
\BOOKMARK [1][-]{section.3}{Chart of Accounts}{part.1}
\BOOKMARK [2][-]{subsection.3.1}{Introduction to Double Entry Bookkeeping}{section.3}
\BOOKMARK [3][-]{subsubsection.3.1.1}{Account Types}{subsection.3.1}
\BOOKMARK [3][-]{subsubsection.3.1.2}{Debits and Credits}{subsection.3.1}
\BOOKMARK [3][-]{subsubsection.3.1.3}{A few Examples}{subsection.3.1}
\BOOKMARK [2][-]{subsection.3.2}{General Guidelines on Numbering Accounts}{section.3}
\BOOKMARK [2][-]{subsection.3.3}{Adding/Modifying Accounts}{section.3}
\BOOKMARK [2][-]{subsection.3.4}{Listing Account Balances and Transactions}{section.3}
\BOOKMARK [1][-]{section.4}{Administration}{part.1}
\BOOKMARK [2][-]{subsection.4.1}{Taxes, Defaults, and Preferences}{section.4}
\BOOKMARK [3][-]{subsubsection.4.1.1}{Adding A Sales Tax Account}{subsection.4.1}
\BOOKMARK [3][-]{subsubsection.4.1.2}{Setting a Sales Tax Amount}{subsection.4.1}
\BOOKMARK [3][-]{subsubsection.4.1.3}{Default Account Setup}{subsection.4.1}
\BOOKMARK [3][-]{subsubsection.4.1.4}{Currency Setup}{subsection.4.1}
\BOOKMARK [3][-]{subsubsection.4.1.5}{Sequence Settings}{subsection.4.1}
\BOOKMARK [2][-]{subsection.4.2}{Audit Control}{section.4}
\BOOKMARK [3][-]{subsubsection.4.2.1}{Explaining transaction reversal}{subsection.4.2}
\BOOKMARK [3][-]{subsubsection.4.2.2}{Close books option}{subsection.4.2}
\BOOKMARK [3][-]{subsubsection.4.2.3}{Audit Trails}{subsection.4.2}
\BOOKMARK [2][-]{subsection.4.3}{Departments}{section.4}
\BOOKMARK [3][-]{subsubsection.4.3.1}{Cost v Profit Centers.}{subsection.4.3}
\BOOKMARK [2][-]{subsection.4.4}{Warehouses}{section.4}
\BOOKMARK [2][-]{subsection.4.5}{Languages}{section.4}
\BOOKMARK [2][-]{subsection.4.6}{Types of Businesses}{section.4}
\BOOKMARK [2][-]{subsection.4.7}{Misc.}{section.4}
\BOOKMARK [3][-]{subsubsection.4.7.1}{GIFI}{subsection.4.7}
\BOOKMARK [3][-]{subsubsection.4.7.2}{SIC}{subsection.4.7}
\BOOKMARK [3][-]{subsubsection.4.7.3}{Overview of Template Editing}{subsection.4.7}
\BOOKMARK [3][-]{subsubsection.4.7.4}{Year-end}{subsection.4.7}
\BOOKMARK [2][-]{subsection.4.8}{Options in the ledger-smb.conf}{section.4}
\BOOKMARK [1][-]{section.5}{Goods and Services}{part.1}
\BOOKMARK [2][-]{subsection.5.1}{Basic Terms}{section.5}
\BOOKMARK [2][-]{subsection.5.2}{The Price Matrix}{section.5}
\BOOKMARK [2][-]{subsection.5.3}{Pricegroups}{section.5}
\BOOKMARK [2][-]{subsection.5.4}{Groups}{section.5}
\BOOKMARK [2][-]{subsection.5.5}{Labor/Overhead}{section.5}
\BOOKMARK [2][-]{subsection.5.6}{Services}{section.5}
\BOOKMARK [3][-]{subsubsection.5.6.1}{Shipping and Handling as a Service}{subsection.5.6}
\BOOKMARK [2][-]{subsection.5.7}{Parts}{section.5}
\BOOKMARK [2][-]{subsection.5.8}{Assemblies and Manufacturing}{section.5}
\BOOKMARK [3][-]{subsubsection.5.8.1}{Stocking Assemblies}{subsection.5.8}
\BOOKMARK [2][-]{subsection.5.9}{Reporting}{section.5}
\BOOKMARK [3][-]{subsubsection.5.9.1}{All Items and Parts Reports}{subsection.5.9}
\BOOKMARK [3][-]{subsubsection.5.9.2}{Requirements}{subsection.5.9}
\BOOKMARK [3][-]{subsubsection.5.9.3}{Services and Labor}{subsection.5.9}
\BOOKMARK [3][-]{subsubsection.5.9.4}{Assemblies}{subsection.5.9}
\BOOKMARK [3][-]{subsubsection.5.9.5}{Groups and Pricegroups}{subsection.5.9}
\BOOKMARK [2][-]{subsection.5.10}{Translations}{section.5}
\BOOKMARK [2][-]{subsection.5.11}{How Cost of Goods Sold is tracked}{section.5}
\BOOKMARK [1][-]{section.6}{AP}{part.1}
\BOOKMARK [2][-]{subsection.6.1}{Basic AP Concepts}{section.6}
\BOOKMARK [2][-]{subsection.6.2}{Vendors}{section.6}
\BOOKMARK [2][-]{subsection.6.3}{AP Transactions}{section.6}
\BOOKMARK [2][-]{subsection.6.4}{AP Invoices}{section.6}
\BOOKMARK [3][-]{subsubsection.6.4.1}{Correcting an AP Invoice}{subsection.6.4}
\BOOKMARK [2][-]{subsection.6.5}{Cash payment And Check Printing}{section.6}
\BOOKMARK [3][-]{subsubsection.6.5.1}{Rapid Payment Entry Screen}{subsection.6.5}
\BOOKMARK [2][-]{subsection.6.6}{Transaction/Invoice Reporting}{section.6}
\BOOKMARK [3][-]{subsubsection.6.6.1}{Transactions Report}{subsection.6.6}
\BOOKMARK [3][-]{subsubsection.6.6.2}{Outstanding Report}{subsection.6.6}
\BOOKMARK [3][-]{subsubsection.6.6.3}{AP Aging Report}{subsection.6.6}
\BOOKMARK [3][-]{subsubsection.6.6.4}{Tax Paid and Non-taxable Report}{subsection.6.6}
\BOOKMARK [2][-]{subsection.6.7}{Vendor Reporting}{section.6}
\BOOKMARK [3][-]{subsubsection.6.7.1}{Vendor Search}{subsection.6.7}
\BOOKMARK [3][-]{subsubsection.6.7.2}{Vendor History}{subsection.6.7}
\BOOKMARK [1][-]{section.7}{AR}{part.1}
\BOOKMARK [2][-]{subsection.7.1}{Customers}{section.7}
\BOOKMARK [3][-]{subsubsection.7.1.1}{Customer Price Matrix}{subsection.7.1}
\BOOKMARK [2][-]{subsection.7.2}{AR Transactions}{section.7}
\BOOKMARK [2][-]{subsection.7.3}{AR Invoices}{section.7}
\BOOKMARK [2][-]{subsection.7.4}{Cash Receipt}{section.7}
\BOOKMARK [3][-]{subsubsection.7.4.1}{Cash Receipts for multiple customers}{subsection.7.4}
\BOOKMARK [2][-]{subsection.7.5}{AR Transaction Reporting}{section.7}
\BOOKMARK [3][-]{subsubsection.7.5.1}{AR Transactions Report}{subsection.7.5}
\BOOKMARK [3][-]{subsubsection.7.5.2}{AR Aging Report}{subsection.7.5}
\BOOKMARK [2][-]{subsection.7.6}{Customer Reporting}{section.7}
\BOOKMARK [1][-]{section.8}{Projects}{part.1}
\BOOKMARK [2][-]{subsection.8.1}{Project Basics}{section.8}
\BOOKMARK [2][-]{subsection.8.2}{Timecards}{section.8}
\BOOKMARK [2][-]{subsection.8.3}{Projects and Invoices}{section.8}
\BOOKMARK [2][-]{subsection.8.4}{Reporting}{section.8}
\BOOKMARK [3][-]{subsubsection.8.4.1}{Timecard Reporting}{subsection.8.4}
\BOOKMARK [3][-]{subsubsection.8.4.2}{Project Transaction Reporting}{subsection.8.4}
\BOOKMARK [3][-]{subsubsection.8.4.3}{List of Projects}{subsection.8.4}
\BOOKMARK [2][-]{subsection.8.5}{Possibilities for Using Projects}{section.8}
\BOOKMARK [1][-]{section.9}{Quotations and Order Management}{part.1}
\BOOKMARK [2][-]{subsection.9.1}{Sales Orders}{section.9}
\BOOKMARK [2][-]{subsection.9.2}{Quotations}{section.9}
\BOOKMARK [2][-]{subsection.9.3}{Shipping}{section.9}
\BOOKMARK [2][-]{subsection.9.4}{AR Work Flow}{section.9}
\BOOKMARK [3][-]{subsubsection.9.4.1}{Service Example}{subsection.9.4}
\BOOKMARK [3][-]{subsubsection.9.4.2}{Single Warehouse Example}{subsection.9.4}
\BOOKMARK [3][-]{subsubsection.9.4.3}{Multiple Warehouse Example}{subsection.9.4}
\BOOKMARK [2][-]{subsection.9.5}{Requests for Quotation \(RFQ\)}{section.9}
\BOOKMARK [2][-]{subsection.9.6}{Purchase Orders}{section.9}
\BOOKMARK [2][-]{subsection.9.7}{Receiving}{section.9}
\BOOKMARK [2][-]{subsection.9.8}{AP Work Flow}{section.9}
\BOOKMARK [3][-]{subsubsection.9.8.1}{Bookkeeper entering the received items, order completed in full}{subsection.9.8}
\BOOKMARK [3][-]{subsubsection.9.8.2}{Bookkeeper entering received items, order completed in part}{subsection.9.8}
\BOOKMARK [3][-]{subsubsection.9.8.3}{Receiving staff entering items}{subsection.9.8}
\BOOKMARK [2][-]{subsection.9.9}{Generation and Consolidation}{section.9}
\BOOKMARK [3][-]{subsubsection.9.9.1}{Generation}{subsection.9.9}
\BOOKMARK [3][-]{subsubsection.9.9.2}{Consolidation}{subsection.9.9}
\BOOKMARK [2][-]{subsection.9.10}{Reporting}{section.9}
\BOOKMARK [2][-]{subsection.9.11}{Shipping Module: Transferring Inventory between Warehouses}{section.9}
\BOOKMARK [1][-]{section.10}{HR}{part.1}
\BOOKMARK [1][-]{section.11}{POS}{part.1}
\BOOKMARK [2][-]{subsection.11.1}{Sales Screen}{section.11}
\BOOKMARK [2][-]{subsection.11.2}{Possibilities for Data Entry}{section.11}
\BOOKMARK [2][-]{subsection.11.3}{Hardware Support}{section.11}
\BOOKMARK [2][-]{subsection.11.4}{Reports}{section.11}
\BOOKMARK [3][-]{subsubsection.11.4.1}{Open Invoices}{subsection.11.4}
\BOOKMARK [3][-]{subsubsection.11.4.2}{Receipts}{subsection.11.4}
\BOOKMARK [1][-]{section.12}{General Ledger}{part.1}
\BOOKMARK [2][-]{subsection.12.1}{GL Basics}{section.12}
\BOOKMARK [3][-]{subsubsection.12.1.1}{Paper-based accounting systems and the GL}{subsection.12.1}
\BOOKMARK [3][-]{subsubsection.12.1.2}{Double Entry Examples on Paper}{subsection.12.1}
\BOOKMARK [3][-]{subsubsection.12.1.3}{The GL in Ledger-SMB}{subsection.12.1}
\BOOKMARK [2][-]{subsection.12.2}{Cash Transfer}{section.12}
\BOOKMARK [2][-]{subsection.12.3}{GL Transactions}{section.12}
\BOOKMARK [2][-]{subsection.12.4}{Payroll as a GL transaction}{section.12}
\BOOKMARK [2][-]{subsection.12.5}{Reconciliation}{section.12}
\BOOKMARK [2][-]{subsection.12.6}{Reports}{section.12}
\BOOKMARK [3][-]{subsubsection.12.6.1}{GL as access to almost everything else}{subsection.12.6}
\BOOKMARK [1][-]{section.13}{Recurring Transactions}{part.1}
\BOOKMARK [1][-]{section.14}{Financial Statements and Reports}{part.1}
\BOOKMARK [2][-]{subsection.14.1}{Cash v. Accrual Basis}{section.14}
\BOOKMARK [2][-]{subsection.14.2}{Viewing the Chart of Accounts and Transactions}{section.14}
\BOOKMARK [2][-]{subsection.14.3}{Trial Balance}{section.14}
\BOOKMARK [3][-]{subsubsection.14.3.1}{The Paper-based function of a Trial Balance}{subsection.14.3}
\BOOKMARK [3][-]{subsubsection.14.3.2}{Running the Trial Balance Report}{subsection.14.3}
\BOOKMARK [3][-]{subsubsection.14.3.3}{What if the Trial Balance doesn't Balance?}{subsection.14.3}
\BOOKMARK [3][-]{subsubsection.14.3.4}{Trial Balance as a Summary of Account Activity}{subsection.14.3}
\BOOKMARK [3][-]{subsubsection.14.3.5}{Trial Balance as a Budget Planning Tool}{subsection.14.3}
\BOOKMARK [2][-]{subsection.14.4}{Income Statement}{section.14}
\BOOKMARK [3][-]{subsubsection.14.4.1}{Uses of an Income Statement}{subsection.14.4}
\BOOKMARK [2][-]{subsection.14.5}{Balance Sheet}{section.14}
\BOOKMARK [2][-]{subsection.14.6}{What if the Balance Sheet doesn't balance?}{section.14}
\BOOKMARK [2][-]{subsection.14.7}{No Statement of Owner Equity?}{section.14}
\BOOKMARK [1][-]{section.15}{The Template System}{part.1}
\BOOKMARK [2][-]{subsection.15.1}{Text Templates}{section.15}
\BOOKMARK [2][-]{subsection.15.2}{HTML Templates}{section.15}
\BOOKMARK [2][-]{subsection.15.3}{LaTeX Templates}{section.15}
\BOOKMARK [3][-]{subsubsection.15.3.1}{What is LaTeX ?}{subsection.15.3}
\BOOKMARK [3][-]{subsubsection.15.3.2}{Using LyX to Edit LaTeX Templates}{subsection.15.3}
\BOOKMARK [2][-]{subsection.15.4}{Customizing Logos}{section.15}
\BOOKMARK [2][-]{subsection.15.5}{How are They Stored in the Filesystem?}{section.15}
\BOOKMARK [2][-]{subsection.15.6}{Upgrade Issues}{section.15}
\BOOKMARK [0][-]{part.2}{II Technical Overview}{}
\BOOKMARK [1][-]{section.16}{Basic Architecture}{part.2}
\BOOKMARK [2][-]{subsection.16.1}{The Software Stack}{section.16}
\BOOKMARK [2][-]{subsection.16.2}{Capacity Planning}{section.16}
\BOOKMARK [3][-]{subsubsection.16.2.1}{Scalability Strategies}{subsection.16.2}
\BOOKMARK [3][-]{subsubsection.16.2.2}{Database Maintenance}{subsection.16.2}
\BOOKMARK [3][-]{subsubsection.16.2.3}{Known issues}{subsection.16.2}
\BOOKMARK [1][-]{section.17}{Customization Possibilities}{part.2}
\BOOKMARK [2][-]{subsection.17.1}{Brief Guide to the Source Code}{section.17}
\BOOKMARK [2][-]{subsection.17.2}{Data Entry Screens}{section.17}
\BOOKMARK [3][-]{subsubsection.17.2.1}{Examples}{subsection.17.2}
\BOOKMARK [2][-]{subsection.17.3}{Extensions}{section.17}
\BOOKMARK [3][-]{subsubsection.17.3.1}{Examples}{subsection.17.3}
\BOOKMARK [2][-]{subsection.17.4}{Templates}{section.17}
\BOOKMARK [3][-]{subsubsection.17.4.1}{Examples}{subsection.17.4}
\BOOKMARK [2][-]{subsection.17.5}{Reports}{section.17}
\BOOKMARK [3][-]{subsubsection.17.5.1}{Examples}{subsection.17.5}
\BOOKMARK [1][-]{section.18}{Integration Possibilities}{part.2}
\BOOKMARK [2][-]{subsection.18.1}{Reporting Tools}{section.18}
\BOOKMARK [3][-]{subsubsection.18.1.1}{Examples}{subsection.18.1}
\BOOKMARK [2][-]{subsection.18.2}{Line of Business Tools on PostgreSQL}{section.18}
\BOOKMARK [3][-]{subsubsection.18.2.1}{Known Issues}{subsection.18.2}
\BOOKMARK [3][-]{subsubsection.18.2.2}{Strategies}{subsection.18.2}
\BOOKMARK [3][-]{subsubsection.18.2.3}{Examples}{subsection.18.2}
\BOOKMARK [2][-]{subsection.18.3}{Line of Business Tools on other RDBMS's}{section.18}
\BOOKMARK [3][-]{subsubsection.18.3.1}{Strategies}{subsection.18.3}
\BOOKMARK [3][-]{subsubsection.18.3.2}{Integration Products and Open Source Projects}{subsection.18.3}
\BOOKMARK [1][-]{section.19}{Customization Guide}{part.2}
\BOOKMARK [2][-]{subsection.19.1}{General Information}{section.19}
\BOOKMARK [2][-]{subsection.19.2}{Customizing Templates}{section.19}
\BOOKMARK [3][-]{subsubsection.19.2.1}{Page Breaks in LaTeX}{subsection.19.2}
\BOOKMARK [3][-]{subsubsection.19.2.2}{Conditionals}{subsection.19.2}
\BOOKMARK [3][-]{subsubsection.19.2.3}{Loops}{subsection.19.2}
\BOOKMARK [3][-]{subsubsection.19.2.4}{File Inclusion}{subsection.19.2}
\BOOKMARK [3][-]{subsubsection.19.2.5}{Cross-referencing and multiple passes of LaTeX}{subsection.19.2}
\BOOKMARK [3][-]{subsubsection.19.2.6}{Variable Substitution}{subsection.19.2}
\BOOKMARK [2][-]{subsection.19.3}{Customizing Forms}{section.19}
\BOOKMARK [2][-]{subsection.19.4}{Customizing Modules}{section.19}
\BOOKMARK [3][-]{subsubsection.19.4.1}{Database Access}{subsection.19.4}
\BOOKMARK [2][-]{subsection.19.5}{Examples}{section.19}
\BOOKMARK [3][-]{subsubsection.19.5.1}{Adding a New Report for Sales Data}{subsection.19.5}
\BOOKMARK [3][-]{subsubsection.19.5.2}{Truncating Number of Invoices on a Check Stub}{subsection.19.5}
\BOOKMARK [3][-]{subsubsection.19.5.3}{Adding the a Check ID flag for Alcohol Purchases}{subsection.19.5}
\BOOKMARK [0][-]{part.3}{III Appendix}{}
\BOOKMARK [1][-]{section.A}{Where to Go for More Information}{part.3}
\BOOKMARK [1][-]{section.B}{Quick Tips}{part.3}
\BOOKMARK [2][-]{subsection.B.1}{Understanding Shipping Addresses and Carriers}{section.B}
\BOOKMARK [2][-]{subsection.B.2}{Handling bad debts}{section.B}
\BOOKMARK [1][-]{section.C}{Step by Steps for Vertical Markets}{part.3}
\BOOKMARK [2][-]{subsection.C.1}{Common Installation Errors}{section.C}
\BOOKMARK [2][-]{subsection.C.2}{Retail With Light Manufacturing}{section.C}
\BOOKMARK [1][-]{section.D}{Glossary}{part.3}
\BOOKMARK [1][-]{section.E}{GNU Free Documentation License}{part.3}
\BOOKMARK [2][-]{section*.3}{1. APPLICABILITY AND DEFINITIONS}{section.E}
\BOOKMARK [2][-]{section*.3}{2. VERBATIM COPYING}{section.E}
\BOOKMARK [2][-]{section*.3}{3. COPYING IN QUANTITY}{section.E}
\BOOKMARK [2][-]{section*.3}{4. MODIFICATIONS}{section.E}
\BOOKMARK [2][-]{section*.3}{5. COMBINING DOCUMENTS}{section.E}
\BOOKMARK [2][-]{section*.3}{6. COLLECTIONS OF DOCUMENTS}{section.E}
\BOOKMARK [2][-]{section*.3}{7. AGGREGATION WITH INDEPENDENT WORKS}{section.E}
\BOOKMARK [2][-]{section*.3}{8. TRANSLATION}{section.E}
\BOOKMARK [2][-]{section*.3}{9. TERMINATION}{section.E}
\BOOKMARK [2][-]{section*.3}{10. FUTURE REVISIONS OF THIS LICENSE}{section.E}
\BOOKMARK [2][-]{section*.3}{ADDENDUM: How to use this License for your documents}{section.E}